Processing of (personal) data by the entity in charge of the online application process

General information
This data privacy statement, which refers exclusively to data collected as part of the online application process, is to inform you about how your personal data that is collected as part of the online application process is handled at our end.
The controller
The controller under GDPR is:
Triple A Internetshops GmbH
Am Lenkwerk 3, 33609 Bielefeld
Commercial register entry number: HRB 38490
Registration Court: Amtsgericht Bielefeld
Data Protection Officer:

Trusted Shops AG

Subbelrather Str. 15c

50823 Köln

dsgvo@trustedshops.de

Tel: +49 221 77536 5151

Personal data collected as part of the application process
Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.
Fundamentals and purposes of processing personal data collected from application documents and during the application process
If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process.
By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process. Legal basis for the processing is § 26 german data protection act.
In particular, the following data is collected during this process:
name (first and last names)
e-mail address
phone number
channel through which you found us
Furthermore, you can choose to upload expressive documents such as a cover letter, your CV and reference letters. These may contain additional personal data such as date of birth, address etc.
Only authorized HR staff and/or staff involved in the application process have access to your data.
The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.

In addition, we reserve the right to save your data in order to identify any other interesting positions for you. By submitting your application, you consent to storage going beyond the legal requirements. You can revoke this consent at any time and object to the storage of your data.

Your data will be stored for a period of 180 days after the application process has been concluded. This is usually done to fulfill legal requirements and/or defending ourselves against any claims arising from legal provisions. After this period, we are obligated to delete or anonymize your data. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time etc.).
Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.
Disclosure of data to third parties
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, we closed a processor contract under article 28 of the GDPR with Personio.
Rights of data subjects
If we as the controller process personal data, you as the data subject have the following rights under Chapter III of the EU General Data Protection Regulation (GDPR). The right of access (article 15 of the GDPR), rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), data portability (article 20 of the GDPR) and to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 para. 3 of the GDPR.
Furthermore you have the right to lodge a complaint with a supervisory authority.
The supervision authority that is responsible for us, is:
Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
Kavalleriestr. 2-4
40213 Düsseldorf
Telefon: 0211/38424-0
Fax: 0211/38424-10
E-Mail: poststelle@ldi.nrw.de
To assert your rights as a data subject in relation to the data processed during this online application process, please refer to datenschutzbeauftragter@aaa-internetshops.de or our Data Protection Officer (see item 2).
Concluding provisions
We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, each actual data privacy statement applies to any later visit of this recruitment website or any later job application.
In addition to this data privacy statement, please view our general data privacy statement at www.aaa-internetshops.de .

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